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Kit Ordering and Shipping Details and Policies

The following terms and policies apply to all orders for Van’s Aircraft RV kits.

NEW KIT ORDERS – REQUIREMENTS

All kit orders must be received on the current version of the applicable kit order form. These order forms are located at www.vansaircraft.com/order-a-kit.

Each new RV kit is assigned a Serial Number after the order is received.

Important: Van’s requires a signed Waiver and Release of Liability Agreement before we will ship your first kit. Any customer who does not sign the agreement will not be sold a Van’s Aircraft kit product or aircraft parts.

NO COMBINING OF KIT ORDERS/SHIPMENTS

Due to high volume and limited warehouse storage space, for shipments bound to destinations in North America, we cannot and will not hold crated/ready-to-ship kits in our warehouse while waiting for another kit order to combine it with. We will ship each kit to you as soon as it is ready to ship. In the event two kits happen to align time-wise we may end up shipping them together, but we will not be able to intentionally plan combined shipments. Please plan accordingly. For overseas customers, we will do what we can to try to combine shipments, with reason, and minimize high associated shipping costs.

MAKING DEPOSITS AND FINAL PAYMENTS

Unless you are advised otherwise, each kit order must be confirmed by making a deposit of 25% of the total kit order amount calculated on the form. The deposit is calculated before subtractions are made. So, if you are removing items from your kit order the subtraction credits will be applied to the balance due after the deposit. Your deposit must be received before we will assign a factory production “place in line.”

The balance on your kit order must be received before we can schedule the crating of your kit. If you delay the payment of the balance due, you may lose your priority and crating date, as we will have to assign the kit available in that delivery slot to another customer. If this occurs, your kit delivery will be delayed significantly, perhaps by many months, so please ensure any balances due reach Van’s by the communicated due date.

Kit deposits and balance payments can be made quickly and securely via Visa, MasterCard, or Discover at www.vansaircraft.com/makeapayment with the exception of certain items for which the balance cannot be paid by credit card, as listed below. You may also pay your deposit or balance due via check or bank wire transfer.

Up to 25% of the order price may be charged to a credit card at the time the depost is made for the items below. The remaining balance for these items must be paid via check or bank transfer:

  • RV-12/12iS avionics kits
  • RV-12/12iS powerplant kits
  • Lycoming engines

CANCELLATIONS

If you cancel a kit order, Van’s will retain $500 of your deposit and refund the rest. The retained amount will be available for you to apply to any Van’s kit order that you place within 12 months following the cancellation date. Retained deposit funds can be applied toward another kit, and may not be applied toward parts or other non-kit orders. After 12 months, any unused retained deposit funds will be collected by Van’s Aircraft and forfeited by the customer.

All cancellations must be made in writing (either via email or on paper). Verbal cancellations are not accpetable.

ORDER CHANGES AND LOCK DATE

Any changes or additions to the contents of your kit order MUST be made in writing, before the kit crating date. Once the kit has been sent to our crating team, the order is considered “locked” and cannot be modified. If you need to order additional items after the point at which we have sent your order to the crating team, those new items will be placed as a separate order and will ship separately.

Individual parts that are deleted from your kit order are not credited at our full catalog price, because when you order a kit each individual part is priced lower as part of a discounted package. Therefore, we will issue a credit that reflects the package-discounted price of each part.

Important: RV-12/12iS kit deletions will affect the way your kit can be registered. Any deviation from the established plans will force us to treat the kit as EAB rather than E-LSA, and we will issue all relevant paperwork accordingly.

CONFIRMATION

We will ask you to review and confirm your order is correct before we start the crating process. No changes are allowed after that point.

KIT PRODUCTION LEAD TIMES

Estimated kit lead times are updated regularly on our website and change based on supply chain delays, the current volume of orders, and a variety of other factors that tend to fluctuate over time.

CRATING

Your crating date represents the estimated timeframe when your order is scheduled to be added to our crating team’s queue – it is not the same as the shipping date. It may take up to 3-4 weeks for a kit to ship after the crating date depending on volume, shipping company schedules and availability, etc. Note that most Quick Build kits shipping to a destination in the USA are shipped via Stewart Transport and require minimal crating, but do still need to be prepared by our crating team.

Table: Weight and Dimensions of Crated Items (PDF)

USE OF CUSTOMER-PROVIDED FREIGHT FORWARDER

Should you choose to use your own freight forwarder instead of a Van’s standard/approved freight forwarding company, we will add a $500 administrative fee to your kit order for each shipment which we arrange through your freight forwarder.

REQUIREMENTS FOR SHIPPING TO CANADA

Canadian customers must provide their broker information to Van’s Aircraft prior to the crating date.

KIT SHIPPING

We endeavor to find the most cost-effective shipping arrangement for each kit within the USA and the rest of the world. Some of the smaller, boxed kits may ship by FedEx while the larger kits ship by truck, air, or sea freight. Our Kit Department chooses the best option for each shipment – considering the type of kit being shipped, the cost, and the freight company’s customer service history. We have negotiated significant discounts with certain freight carriers that we pass on to the customer. Depending on the carrier chosen, shipping may be either Prepaid (you pay Van’s upfront before the carrier picks up the shipment) or Collect (you pay the shipping charges when the kit(s) arrive at your delivery destination).

We will email the Bill of Lading or other appropriate shipping documents to you when we ship your kit, which will indicate whether that shipment is Prepaid or Collect. The freight carrier will contact you to make delivery arrangements and to arrange payment as required when the freight items arrive at the closest terminal or depot, and before they deliver to your address.

DELAYING YOUR KIT DELIVERY

If you choose to delay the delivery of your kit from the originally scheduled timeframe and priority on our customer order list, we will schedule your kit delivery slot for the next customer in our queue. We will change your kit delivery to a future kit manufacturing batch/slot and communicate the approximate timeframe for availability to you. Note that customer-initiated delays in kit shipments from the original kit order timeframes will result in a price change to the current price of the kits/items on order.

NO THIRD-PARTY SHIPMENTS

Note that due to stringent shipping regulations and logistical considerations, we can only ship packages and parts that are purchased through Van’s Aircraft. We cannot combine shipments from other sources. Packages delivered to our facility that are not purchased through Van’s Aircraft will be returned to the sender.

DELIVERY

It is the responsibility of the person receiving the freight to have a way to offload the crates from the truck when they arrive. The freight company might be able to help, but you should not assume that will be the case, as they typically don’t carry forklifts or dollies. You can also optionally request “lift-gate” service for an additional cost through most freight companies. Be aware that crated Quickbuild kits are large and heavy, and require a forklift or a significant number of strong people to help offload.

DAMAGE

If you see ANY signs of shipping damage to your crates you MUST note it on the delivery receipt.  If the delivery receipt is a hand-held computer, write/enter the word DAMAGE as well as your name.  Check the contents as soon as possible and contact Van’s with the part numbers and digital photos of any damaged parts that will need to be replaced. We will assist you in communicating with the freight company if a damage claim is needed. Van’s Aircraft is not responsible for any damaged freight, but we certainly will help you through the claim process.

For damaged shipments received via United Parcel Service, and/or Federal Express, please contact the shipping department at Van’s Aircraft immediately – via email at shipping@vansaircraft.com.

WILL CALLS

Will calls can be arranged with our kit department if you let us know far enough ahead of time. We cannot offer unplanned will-call pickups. We must schedule the will-call date and time with our crating department well in advance, so we can set a planned date for your visit to the factory.

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